Citation management

A guide to saving citations and creating bibliographies from the State Library catalogue.

Citing items from the Library collections

If you wish to reproduce Library material in a publication or display, please state from which collection the item has been sourced. You can determine the collection for any item in the catalogue by finding the item's location code in the table below. The location code for an item is the group of letters that precede the call number in the availability statement as in the example shown below where the letters "LT" indicate the La Trobe (Australiana) collection.

Location Code

Collection Name / Location Codes Citation statement

La Trobe (Australiana)

Locations: LT*, SLT*, YLT*
(Please see note below)

La Trobe Collection, State Library Victoria

Riley and Ephemera

Locations: EC, ECP, ECPO

Riley and Ephemera Collection, State Library Victoria

Theatre Programmes

Locations: TPC

Theatre Programmes Collection, State Library Victoria

Manuscripts

Locations: MS, MSF, MS Box, MS F Box, MSB, MC DR, TMS, YMS

Australian Manuscripts Collection, State Library Victoria

Refer Citing from the Manuscripts or Pictures collections below for more information

Maps

Locations: MA, MAP, MAPEF, MAPF, MAPMF, MAPR, MAPS

Maps Collection, State Library Victoria

Children's Literature

Locations: CTC, J, JEF, JF, JKP, JLT, JLTEF, JLTF, JLTP, JMC, JMCF, RAREJ, RARJEF, RAREJF, RAREJLT, RAREJLTF

Children's Literature Collection, State Library Victoria

Rare Books

Locations: ACX, ACXF, CC, CCEF, CCF, MC, MCEF, MCF, MCP, RARE*
(Please see note below)

Rare Books Collection, State Library Victoria

Pictures

Locations: PC*, PIC*, LTAD, YLTAD 
(Please see note below)

Pictures Collection, State Library Victoria

Refer Citing from the Manuscripts or Pictures collections below for more information

Newspapers

Locations: LTRN, N, NM, NMR, NPR, NPRF, NS, NSM

Newspapers Collection, State Library Victoria

Arts

Locations: A, AAA, AEF, AF, AI, AM, AMF, AO, AOF, AP, AR, AUCT, TC, TV, TX

Arts Collection, State Library Victoria

Genealogy

Locations: G, GM, GMF, GR

Helen Macpherson Smith Genealogy Centre, State Library Victoria

Main reference collection

Locations: any other Location code not mentioned above

State Library Victoria

Note: Location codes with an * indicate multiple codes apply. For example, in the La Trobe (Australiana) collection, LT* represents any of LT, LFT, LTOM, LTR, LTH, etc

Citing from the Manuscripts or Pictures collections

When citing items held in either the Manuscripts of Pictures collections, it is important to include a unique identifier in the citation to ensure the item can be found by others. For manuscripts and pictures in the State Library catalogue, the accession number provides a unique reference to a given item's bibliographic record (this is usually preceded by "MS" for manuscripts or "H" for pictures).

The accession number is listed in the Identifier(s) field of the bibliographic record as shown in the examples below. Where more than one accession number is listed on a record, please ensure the relevant number is referenced if a specific item is being cited. And while it is not necessary, it may be appropriate to cite the exact location of a specific document (e.g. "MS 8486 box 899/6")

So, for example, Ned Kelly's Jerilderie letter might be cited as (APA style):

Kelly, N., Byrne, J., & Living, E. (1879). Letter written by Joe Byrne at the dictation of Ned Kelly. MS 13361. Australian Manuscripts Collection, State Library Victoria. 

Accession no for a manuscript

 

While one of the images associated with the record shown below might be cited as (APA style):

W. Watson & Sons. (1883 - 1908). Tale of a tub. H2004.41/73. Pictures Collection, State Library Victoria.

Accession no for a picture

 

Note that, for the example given above, the accession number for a specific image can be determined by selecting the Link to online resource link to open the image viewer and identifying the appropriate number for the image being cited.

State Library Victoria

LIBRARY CLOSURE  

In line with the stage 3 restrictions announced by the Premier, State Library Victoria closed on Thursday 9 July.

We will advise when there is any update to this situation.

Our Ask A Librarian  reference service is still available to assist with your research inquiries.